10 Best Business Printers 2025 in the United States

The Brother MFC-L3780CDW is a versatile wireless all-in-one printer designed for small businesses. It delivers impressive laser-quality color prints with a maximum print speed of 31 pages per minute for both monochrome and color prints. This efficiency is further enhanced by its single-pass duplex copy and scan feature, which saves time by scanning both sides of a document at once.

It's particularly well-suited for businesses with moderate printing needs due to its reliable performance and duty cycle. One key advantage is its range of connectivity options, including dual-band wireless, Ethernet, USB, and Wi-Fi Direct, making it easy to integrate into various office setups. Additionally, it supports NFC for touch-to-print capabilities.

The device also comes with a 4-month free trial of the Refresh EZ Print Subscription Service, helping to manage toner replacement conveniently and cost-effectively. However, the printer's weight at nearly 48 pounds may be a drawback for smaller office spaces or those needing frequent relocation of equipment. Its initial setup might require some time due to its comprehensive range of features. Despite these minor drawbacks, the Brother MFC-L3780CDW stands out for its speed, print quality, connectivity options, and all-in-one functionality, making it a solid choice for small business environments.

The HP Color Laserjet Pro MFP 3301sdw is designed to meet the needs of small teams in a business setting, excelling in printing, scanning, and copying high-quality color documents. With print speeds reaching up to 26 pages per minute for both black and color prints, it offers solid productivity for busy work environments. The TerraJet toner technology enhances color vibrancy, making it suitable for professional documents and reports.

This printer boasts a robust duty cycle, ensuring it can handle high printing demands. It features automatic duplex printing and an auto document feeder, making it efficient for daily tasks. The 250-sheet input tray is a nice touch, reducing the frequency of paper refills.

Connectivity options are versatile, with dual-band Wi-Fi and USB ports, allowing for wireless printing from smartphones through the HP app, enhancing convenience for users on the go. Security is a strong point, as HP's Wolf Pro Security helps protect sensitive data, a critical consideration for businesses today.

The Brother DCP-L2640DW is a compact, monochrome laser printer designed specifically for small businesses. It combines printing, scanning, and copying functionalities within a small footprint. One of its standout features is its impressive print speed of up to 36 pages per minute, which is ideal for offices that require quick document production. Additionally, the printer supports efficient scanning with speeds up to 23.6 images per minute for black and white, and 7.9 for color, and includes a 50-page automatic document feeder to streamline multi-page tasks.

The print quality is high, with a maximum resolution of 1200 x 1200 DPI, ensuring crisp and clear text and images. This printer offers versatile connectivity options, including dual-band Wi-Fi, Ethernet, and USB, catering to both mobile and networked environments. The Brother Mobile Connect App enhances convenience by allowing users to manage printing tasks from their mobile devices. The printer also supports automatic duplex printing, reducing paper use. The 250-sheet input capacity is adequate for small business needs.

On the downside, it only prints in black and white, which may not be suitable for businesses needing color prints. The initial setup may be slightly challenging for non-tech-savvy users. However, the inclusion of a Refresh Subscription Trial for toner replenishment ensures that you won't run out of toner unexpectedly, and the energy efficiency features make it an eco-friendly choice. The Brother DCP-L2640DW is a reliable option for small offices that prioritize speed, efficiency, and connectivity in their printing tasks.