10 Best Small Business Printers 2025 in the United States

The HP Color LaserJet Pro MFP 3301sdw is a versatile all-in-one printer that serves the needs of small businesses well. It boasts impressive print speeds of up to 26 pages per minute for both black and color documents, making it efficient for busy office environments. The print quality is sharp and vibrant, especially with the next-generation TerraJet toner, which enhances color performance.

This model is designed for productivity, featuring automatic duplex printing and a 250-sheet input tray, which is great for reducing paper wastage and the frequency of reloading. The built-in auto document feeder is a nice touch for scanning and copying multiple pages in one go. In terms of connectivity, the printer supports dual-band Wi-Fi, allowing for reliable wireless printing, and it includes options for USB connections as well.

On the security front, the HP Wolf Pro Security feature is a significant advantage, providing a layer of protection against cyber threats, which is increasingly important for small businesses. Additionally, the printer comes with an intuitive mobile app that makes it easy to manage printing tasks from smartphones, adding to its convenience. However, this printer weighs in at 37.7 pounds, so it might be cumbersome to move around if needed. The reliance on HP's specific toner cartridges can also be a drawback; while the print quality is high, the cost of consumables might add up over time, especially if printing in volume.

The Epson EcoTank ET-2800 is an efficient all-in-one printer designed for home and small business use. Its standout feature is the cartridge-free printing system, which uses high-capacity ink tanks. This innovation significantly reduces the cost of consumables, as a single set of ink bottles can replace about 80 individual cartridges. Users can expect substantial savings on ink, with up to 4,500 pages of black and 7,500 pages of color printing from one set of replacement inks. Additionally, the printer comes with up to 2 years' worth of ink right out of the box, minimizing frequent ink replacements and reducing waste.

The print quality is impressive, thanks to Epson's Micro Piezo Heat Free technology, which delivers sharp text and vibrant color images on various paper types. The printer includes a high-resolution flatbed scanner and copier, making it versatile for everyday office tasks. It also supports modern connectivity options, including Wi-Fi, USB, and mobile printing capabilities through AirPrint and the Epson Smart Panel app.

However, the print speed may be a drawback for some small businesses, with a maximum of 10 pages per minute for monochrome and 5 pages per minute for color printing. The 100-sheet input capacity might also be limiting for busier offices. Despite these limitations, the EcoTank ET-2800 offers excellent value for small businesses looking to reduce printing costs and environmental impact. Its compact size and easy refill system make it a practical choice for those with moderate printing needs.

The Brother MFC-L3720CDW Wireless Digital Color All-in-One Printer is a robust option for small businesses. It offers a good balance of print speed and quality, with 19 pages per minute for both monochrome and color printing, making it suitable for moderate-volume workloads. The print resolution of 2400 x 600 dpi ensures professional-looking documents. The 250-sheet capacity paper tray and automatic duplex printing add to its efficiency, reducing the need for frequent refills and manual paper handling.

Additionally, the 50-page auto document feeder is a boon for scanning, copying, and faxing multiple pages at once, streamlining office tasks. Connectivity is a strong suit, with dual-band wireless and Wi-Fi Direct options allowing easy integration with multiple devices. The Brother Mobile Connect app further enhances usability by enabling remote printing and management via smartphones and tablets. The 3.5-inch color touchscreen is user-friendly and supports up to 48 custom shortcuts, making operations straightforward.

However, the printer's weight (44 pounds) might make it less portable, and the initial setup could be time-consuming due to its extensive features. Additionally, while the cost of consumables (toner) can add up, the Refresh EZ Print Subscription Service can help manage these expenses by delivering toner automatically and offering potential savings. The printer's monthly duty cycle is suitable for small offices, though it may not be ideal for heavy-duty printing needs. In summary, the Brother MFC-L3720CDW is a versatile and efficient printer with robust features well-suited for a small business environment, albeit with some potential drawbacks in terms of cost and setup time.