10 Best Hp Printers For Small Businesses 2026 in the United States

The HP OfficeJet Pro 8125e is a versatile all-in-one inkjet printer designed for small business or home office use, especially if you need good color printing for reports, presentations, and flyers. It offers decent print speeds with up to 20 pages per minute for black and 10 for color, which is reasonable for typical office tasks but may feel a bit slow if you print large volumes frequently. Print quality is good, delivering sharp text and vibrant colors thanks to high-resolution technology.

Paper handling is user-friendly with a large 225-sheet input tray and an automatic document feeder for scanning or copying multiple pages easily. Duplex (double-sided) printing comes standard, helping save paper and reduce costs. Connectivity options are flexible, supporting wireless dual-band Wi-Fi, Ethernet, USB, and even mobile printing through the HP app, making it easy to print from phones or tablets. The monthly duty cycle suits moderate workloads typical for small offices.

This printer works only with HP-branded cartridges, which could be more expensive, but the included 3 to 6 months of Instant Ink subscription helps keep initial costs down. The touchscreen interface is large and intuitive, simplifying navigation. For users needing a reliable, eco-conscious printer with solid color output and wireless convenience without ultra-fast printing or heavy-duty volume, the OfficeJet Pro 8125e represents a sound choice.

The HP Color Laserjet Pro MFP 3301sdw is a versatile all-in-one printer, designed specifically for small businesses. It offers a solid print speed of up to 26 pages per minute (ppm) in both color and black, which is efficient for a busy office environment. The print quality is enhanced with TerraJet toner, ensuring vivid and professional-looking documents.

This model supports automatic duplex printing, saving time and reducing paper usage. It also includes a 250-sheet input tray and an automatic document feeder, which can handle larger print and scan jobs without frequent reloading. Connectivity options are robust, featuring dual-band Wi-Fi with self-reset for consistent wireless performance, along with USB for wired connections. The HP app further enhances functionality, allowing you to print, scan, and copy directly from your smartphone.

Security is a strong point with the inclusion of HP Wolf Pro Security to protect your data against cyber threats. Sustainability is considered, with Energy Star and EPEAT certifications, and the ability to recycle toner cartridges at Staples stores. However, the cost of consumables like the Original HP 218A and 218X toner cartridges can be relatively high, impacting long-term operating costs. Additionally, the printer, weighing 37.7 pounds, might be bulky for very small office spaces. The HP Color Laserjet Pro MFP 3301sdw is a capable and reliable choice for small businesses that need a robust, secure, and high-quality all-in-one printer.

The HP LaserJet Pro MFP 3101fdw is a versatile all-in-one printer that suits the needs of small businesses. It offers excellent print speeds, capable of producing up to 35 black-and-white pages per minute, making it ideal for busy offices that need quick document turnover. The print quality is professional, ensuring clear and crisp text for business reports and documents. With features such as auto-duplex printing and an auto document feeder, it enhances productivity by allowing easy two-sided printing and efficient scanning or copying of multiple pages.

The printer’s connectivity options are robust, offering wireless printing from mobile devices, PCs, and tablets, along with Ethernet and Bluetooth support. This ensures compatibility with a wide range of operating systems and devices, making it highly convenient for diverse team environments. Security is also a priority, with HP Wolf Pro Security included to protect your data. However, a notable drawback is the restriction to original HP cartridges, which can increase the cost of consumables over time.

While this ensures optimal performance and security, it may not be cost-effective for all users. Additionally, the printer has a moderate monthly duty cycle suitable for up to 7 people, which means it can handle a decent volume of printing without issues. The product's dimensions and weight are manageable, fitting well in small office spaces. The HP LaserJet Pro MFP 3101fdw is a strong choice for small businesses needing a reliable, fast, and secure printer with versatile functionality but be prepared for potentially higher ongoing costs due to the requirement for original HP cartridges.